How to Report

Two-report process image

Step 1: Review Records

Identify Unclaimed Property

The first step of the reporting process is to search your books and records to identify any unclaimed property in your possession. Consult our Dormancy Periods Table and Property Reporting Cycles for help in determining when a property is reportable.

    Step 2: Due Diligence

    Due Diligence: Mail Notices to Property Owners

    California Unclaimed Property Law requires businesses to notify property owners by mail if they have property that will become reportable within 6-12 months. Consult our Guide to Due Diligence and Sample Due Diligence Letter for guidance on this process.   

      Step 3: Notice Report

      Submit Notice Report, Due Before Nov 1*
      *Due Before May 1 for Life Insurance Companies

      The purpose of the Notice Report is to notify the State Controller of any unclaimed property on your books. Do not remit property at this time. The Notice Report consists of the Universal Holder Face Sheet form (UFS-1) and property owner details in standard NAUPA-II format. Free reporting software is available to compile and properly format property owner details. To submit the Notice Report, simply email these materials to updreportupload@sco.ca.gov before November 1.

      Notice Report Information, Forms, and Resources
      Notice Report Checklist: Guide to completing the notice report
      Universal Holder Face Sheet (UFS-1) – Required form for all reports
      Hoja Universal de Datos del Tenedor (UFS-1) – En Español – Debe completarse y enviarse junto con todos los informes
      Video Tutorial: Completing the UFS-1 Form
      Free Reporting Software – This site includes links to free software that can be used to report unclaimed property.
      Property Codes with Dormancy Periods – Types of reportable property with their corresponding codes (required for reporting) and dormancy periods

        Step 4: Respond to Owners

        Respond to Owner Inquiries

        After submitting the Notice Report, the State Controller sends out its own notices to owners of unclaimed property instructing them to contact you, the holder, to claim their property before it is remitted to the State. The State Controller’s Office recommends training designated staff to respond to these inquiries, verify ownership, and reunite the property with the owner.

          Step 5: Remit Report

          Submit Remit Report: Due June 1-15*
          *Due December 1-15 for Life Insurance Companies

          The purpose of the Remit Report is to notify the State Controller of any unclaimed property listed in your Notice Report that remains on your books, and to transfer or remit that property to the Controller. The Remit Report consists of an updated Universal Holder Face Sheet form (UFS-1), updated property owner details in standard NAUPA-II format, the 14-F letter that you should receive after submitting your Notice Report, and remittance. To submit the Remit Report, email these documents to updreportupload@sco.ca.gov between June 1-15 and remit the property within this timeframe.

          Remit Report Information, Forms, and Resources
          Remit Report Checklist: Guide to completing the remit report

          Universal Holder Face Sheet (UFS-1) – Required form for all reports

          Video Tutorial: Completing the UFS-1 Form
          Free Reporting Software – This site includes links to free software that can be used to report unclaimed property.

          Remitting Unclaimed Property

          Holders must transfer or remit unclaimed property to the State Controller when they submit the Remit Report, June 1-15 (December 1-15 for life insurance companies). For amounts totaling $2,000 and over, holders must remit property via Electronic Funds Transfer (EFT) and register with the State Controller’s EFT Help Desk, preferably by April 30. Remittance may be submitted via check for properties totaling under $2,000.

          Remittance Information and Forms
          Guide to Remitting Property
          EFT-1 Form: Authorization Agreement for Electronic Funds Transfer - Establish or change electronic funds transfer account
          EFT-3 Form: Registration for Remittance by Fedwire - Establish or change Fedwire account

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            Video: Holder Reporting Tutorial

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            Reporting Resources

            Universal Holder Face Sheet (UFS-1) - Required with every report (Notice, Remit, Supplemental, Negative)

            Hoja Universal de Datos del Tenedor (UFS-1) – En Español – Debe completarse y enviarse junto con todos los informes

            Free Reporting Software - Software to report unclaimed property

            General Reporting Quick Guide - Quick guide through the reporting process

            Reporting Quick Guides - Brief reference guides to assist holders with California's reporting process

            Standard National Association of Unclaimed Property Administrators (NAUPA II) Codes with Property Dormancy Periods - Required codes for completing owner detail information

            Property Reporting Cycles - Charts used to determine when unclaimed property is reportable

            Dormancy Periods Table - Dormancy periods for most frequently reported unclaimed property types